Our Assistants
Our Virtual Assistants are experienced and trained in Construction, ready to jump right into your team and provide you the best support.
Executive Assistant
Think Miss Moneypenny from Bond films or Donna off Suits, Executive Assistants are the linchpin of your day. They handle everything from managing your calendar and coordinating meetings to overseeing complex projects and administrative tasks. With their proactive approach, they ensure that your day-to-day operations run smoothly, giving you the freedom to focus on strategic decision-making and business growth. Our Executive Assistants are skilled in communication, organization, and multitasking, making them an invaluable asset to your team. In the ideal realm they progress to a chief of staff role directing others on your behalf.
Estimating Admin
Accuracy and efficiency are crucial in estimating, and our virtual Estimating Admin excel in both. They manage data gathering, perform detailed takeoffs with color-coded marked-up drawings, and prepare precise proposals. Our Estimating Admin also handle the bid calendar and use filters to limit leads, ensuring you only pursue the most promising opportunities. By handling these time-consuming tasks, they allow you to concentrate on building relationships and securing projects, ultimately driving your business forward.
Project Admin
Our Project Admins play a vital role in keeping your projects on track. They manage communication with all stakeholders, track project progress, and ensure the timely delivery of materials. Acting as a central hub for all project-related information, they provide you with up-to-date reports and insights, helping you stay on top of every detail. Additionally, they participate in meetings, transcribe notes, send summaries, and assign tasks, ensuring nothing falls through the cracks. With our Project Admins, you can focus on the bigger picture while they handle the day-to-day coordination.
Superintendent
A Construction Superintendent is like the conductor of an orchestra. Seamlessly coordinates every aspect of the project to ensure harmony and precision. They are the linchpin of your construction site, overseeing daily operations, managing the workforce, and ensuring that every task aligns with the project’s goals and timelines.
Our Superintendents are skilled in leadership, problem-solving, and project management, making them an invaluable asset to your construction team. They bring a proactive attitude, ensuring that potential issues are identified and addressed before they escalate, keeping your project on track and within budget. In the ideal realm, they evolve into roles with greater oversight, guiding multiple projects and teams with their seasoned expertise.
Frequently asked questions
Here are some common questions about us and our VAs.
No, our VAs are full-time and dedicated to working exclusively for your company.
Yes, you have the flexibility to choose the VA's working hours to match your time zone.
Your Virtual Assistant is eligible for paid time off (PTO) after one year of service, a year-end bonus, and anniversary/birthday bonuses. However, clients have the flexibility to allow the VA to adjust to their company's policies, making them eligible for PTO earlier or offering additional PTO days (but not fewer).
VAs4Construction specializes in the construction industry, offering not just experienced virtual assistants but also continuous support throughout the client relationship. We ensure seamless integration and long-term success.
We meet with clients to gather detailed job requirements and recruit based on specific needs. If necessary, we assist with process documentation and software selection.
We always prioritize experienced candidates but provide additional training if needed.
Our team supports both the client and the virtual assistant during the initial weeks with a 90-day plan, ensuring the VA becomes an essential part of the client’s team by the end of this period.
We use monthly ACH auto-draft to streamline the payment process and avoid late fees, simplifying our clients' accounting.
We handle all payroll matters and pay the VA on your behalf.
We implement strict security measures, including NDAs and agreements signed by all parties involved—VAs, clients, and our team.
We conduct regular check-ins with both clients and VAs, maintaining open lines of communication via email, phone, or Slack to address any issues or concerns promptly.
Are you a Virtual Assistant looking to work? Join our team!
At VAs 4 Construction, we prioritize stability and create a healthy work environment that nurtures creativity and productivity. Embracing remote work allows us to offer the perfect balance between work and personal life, giving you the freedom to excel in your career while enjoying the comfort of your own home.
Join us and experience the joy of working in your pajamas while making a real difference in the world! Welcome to the future of work!
Become a part of our Virtual Assistant family
hr@vas4construction.com
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